Transport Administration Manager

National Transport Company | Heatherton | Permanent Full-Time

$90,000 – $100,000 + super | Exceptional candidates considered

Monday to Friday | 9:00am – 5:30pm | 100% office-based

Take ownership of a high-volume transport administration function

Our client is a national transport company with a strong presence across Australia, operating in a fast-paced, high-volume environment from its South East Melbourne headquarters.

We are seeking an experienced Transport Administration Manager to lead a small administration team and oversee the day-to-day transport and warehouse administration function.

This is an ideal opportunity for an experienced transport professional who understands the Melbourne metropolitan transport network, thrives in a busy operational environment and enjoys being hands-on while also taking responsibility for reporting, KPIs and team performance.

You will be joining a well-established operation processing 300–400 jobs every day, where accuracy, efficiency and quick turnaround are essential.

The Opportunity

Reporting to Chief Operating Officer, you will manage a team of 2–3 administration staff and play a key role in ensuring the smooth and efficient processing of daily transport operations.

You will be responsible for maintaining high standards across administration, invoicing, driver payments, pricing, reporting and team performance, while continuously looking for ways to improve efficiency and turnaround times.

Key Responsibilities

Manage the day-to-day transport and warehouse administration function
Lead, support and develop a team of 2–3 administration staff
Oversee invoicing and driver payments
Complete transport pricing and quoting, utilising strong knowledge of Melbourne metropolitan transport
Monitor and report on KPIs and operational performance
Prepare and present monthly reporting to the Board
Ensure the team maintains a fast and accurate turnaround across high-volume, repetitive daily processing
Identify opportunities to improve administration processes, efficiency and productivity
Work closely with internal operational teams to ensure transport jobs are processed accurately and on time
Maintain a positive, proactive and accountable team culture

About You

You will be an experienced transport administration professional who is comfortable working in a high-volume, deadline-driven environment.

To be successful, you will bring:

Previous transport industry experience — essential
Strong knowledge of Melbourne metropolitan transport operations and pricing
Experience managing or supervising an administration team
Strong invoicing and administrative capabilities
Experience with KPI and management reporting
Excellent communication and stakeholder management skills
Strong attention to detail and organisational skills
The ability to prioritise and maintain accuracy while processing a high volume of work
A proactive, positive and solutions-focused attitude
The personality and cultural fit to work collaboratively within a busy team
Experience with Hub Systems TMS would be highly advantageous

What’s on Offer?

$90,000 – $100,000 + super, with flexibility for an exceptional candidate
Permanent, full-time position
Stable position within a national transport organisation
Monday to Friday, 9:00am – 5:30pm
Heatherton location
Opportunity to lead a small, established administration team
A role with genuine responsibility and visibility across the business
Target commencement: late October

Important

This is a fully office-based position in Heatherton. The successful candidate must be comfortable working from the office Monday to Friday, with no work-from-home component.

If you are an experienced transport administrator or transport operations professional looking for your next step and have the knowledge, pace and leadership skills to thrive in a high-volume environment, we would love to hear from you.

Location:

Heatherton

Salary:

90000.00 to 112000.00 Per annum + inc super

Job Type:

Permanent

Contact:

Flexi Personnel Australia

Telephone: